Personal Assistant/Secretary Job Vacancy in Kenya

Key Responsibility
  • Provide personal administrative support to the CEO/ Director. Duties include general clerical, receptionist and project based work.
  • Project a professional company image through in-person and phone interaction.
Other Responsibility
  • Prepare correspondence, reports, and materials for publications and presentations.
  • Setup CEO/ Director’s travel arrangements.
  • Maintain CEO/ Director’s calendar.
  • Prepare and maintain CEO/ Director’s expense report.
  • Setup and coordinate meetings and conferences.
  • Create, transcribe, and distribute meeting agendas and minutes.
  • Answer telephones and handle in appropriate manner.
  • Meet and greet clients and visitors.
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
  • Maintain hard copy and electronic filing system.
  • Research, price, and purchase office furniture and supplies.
  • Coordinate project-based work.
  • Supervise support staff.
  • Devising and maintaining office systems
  • Arranging meetings, taking minutes and keeping notes
  • Invoicing and looking after budgets
  • Liaising with members of staff in other departments or external contacts
  • Ordering and maintaining stationery and equipment supplies
  • Organising and storing paperwork, documents and computer-based information.
  • KPIs
    • Increase efficiency within the office and administrative processes.
    • Develop and implement office and administrative policies and procedures.
    • Creating and implementing filing systems for company records and reports.
    • Proactively supporting the management team.
    • Effectively managing internal company logistics.
    Key Competence/Skills
    • Reading, writing, and arithmetic skills required.
    • Computer literate with the ability to learn new software applications.
    • Duties require professional verbal and written communication skills and the ability to type 60 wpm.
    • Visibility of work requires attention to detail, excellent organizational skills, time management skills and discretion with confidential information.
    • Ability to work with variety of demands and to prioritise tasks requested from a range of different managers.
    • Possess excellent interpersonal and communication skills.
    • Ability to multitask and follow instructions
    Preferred Qualifications
    • Completion of full secretarial course.
    • Diploma in Business Administration preferred.
    • Five – seven years of secretarial/ PA experience.
    • Knowledge of Microsoft Office and telephone protocol.
    Send your CV’s to monica@myjobseye.com clearly indicating your current and Expected Salary
    Do not enclose any other attachments other than your CV’s